In a previous article, we talked about some great benefits of using Labels in Gmail to arrange your incoming messages, and to store important messages in an easy-to-find folder-style system. If Labels are new to you, here’s the important thing: Labels are just like the folder system that’s used on the hard drive of computers to store digital information. Both Windows and Mac utilize the folder concept. In Gmail, the Label system helps you store and sort incoming e-mail messages. You can either move individual messages to its own Label (think “folder”), or have the Gmail system automatically move messages to their specified Label for you. Continue reading to discover how.
Why should you use Labels in Gmail? If you’re a businessperson who uses Gmail as your everyday e-mail client, you can separate e-mails based on different projects, clients or other categories. For personal use, Labels can be used to organize e-mail messages from friends, family yet others, or for other important things you need to consider. As you start to make use of the Label feature in Gmail, you’ll find your own uses for it. Needless to say, just about the most powerful features of organize gmail inbox is it never completely deletes any e-mail message (unless you tell it to). All e-mail messages are kept in the “All Mail” Label, and are available having a simple, Google-like search function – but that’s another article for an additional day.
To access the Label function, try to find the little gear-like icon at the top-right corner of your Gmail inbox page. Give which a single left-click as well as a small menu will open. Another left-click on the first item saying “Mail Settings,” and you’re on the Settings page. On that page, you’ll see a lot of text links across the top: General, Accounts, Filters and much more, including Labels. Click on the Labels link to go to that page.
The very first thing you’ll see would be the built-in, standard-equipment Labels which come with all Gmail accounts: Inbox, Starred, Chats, Sent Mail, Drafts, All Mail, Spam and Trash. Those are the “standard” Labels the thing is down the left-side column in the Gmail mail page. It is possible to click on the “Show” or “Hide” links to the correct of each and every Label to accomplish exactly that – show or hide the web link on the main Gmail page, however you cannot delete or change them in almost any other way – they’re hard-wired into the Gmail system.
Beneath the standard Labels, you’ll see a divider line, then the word “Labels” and a text-input box to “Produce a New Label.” If you haven’t created any labels yet, there won’t be anything listed under this box. As you create and manage new Labels, those Labels will be indexed in alphabetical order on the page. As you create new Labels, you’ll be able to show or hide uzrykq too, or delete the Label entirely. It’s important to note, that even though you delete a Label, the messages that were saved in that Labels folder will not be deleted. The messages will still be “findable” by searching through your entire e-mail database.
After you have labels set up, you’ll discover their whereabouts indexed in the left-hand column on the Gmail inbox page – right under the “standard” labels like Inbox, Drafts, Spam, Sent Mail and a few others. Remember, while we said in the previous article, that one could elect to either “hide” or “show” the label by yourself Gmail page, so be sure you’ve chosen to demonstrate those you will need to see.
So – you’ve got e-mail messages coming in in your Gmail inbox, and labels you need to put some of those message directly into…now what? First, let’s talk about “manually” moving some of those incoming messages. Remember, labels are similar to the “folders” that can be found in other e-mail systems and even on the hard disk of your computer. It’s yet another good name for the storage system. Bearing that in mind, here’s the best way to move messages: Obviously you’ve probably notices, that as new messages arrive in your Gmail inbox, the unread ones are shown in bold text. Once you’ve read them, they appear in normal text. Each message appears in the Gmail inbox as being a separate type of text, showing (reading from left-to-right across the message) the sender, the niche line and the date or time your message arrived in your inbox.
But if you appear closely, you’ll see three more items on each message line, in the very left of the text. Starting at the very left is – for insufficient a much more technical term – a team of eight little spots or dots. They appear much like perforations on the web page. They’re designed to represent a spot you are able to “grab” the content and move it. And also by grab, we mean click on it with your mouse (left mouse button for you personally PC folks on the market). Once “grabbed” you are able to drag the content up to any one of the labels displayed on the left side of the window, including both the built in Gmail labels, or any label you’ve created yourself. While you click those little dots, you’ll view the mouse pointer become a small hand icon, so when you drag, you’ll visit a small box that says “Move 1 conversation.” Remember, Gmail calls e-mail messages “conversations” because when you reply back and fourth with the sender from the original e-mail, those individual messages are “stacked up” along with each other in an ongoing “conversation.” As soon as you obtain the box over one of your labels (the line of text in that left column), simply release the mouse button, and also the conversation is going to be moved to that label.